Security Strategy: Universities and Schools

How universities and school systems in the New York area

prevent equipment theft


Every educational institution makes significant investments in technology. Losing equipment to theft means losses on many levels: lost instructional time, lost research and lost precious resources. Most schools, in effect, self-insure, which makes the impact even worse. And most do not have the means to replace lost equipment, especially when it was purchased with grants, capital and school funds.

With the deployment of notebooks, netbooks and tablets, the challenge is even greater. Besides worrying about lost PCs, educational institutions are concerned about the theft of digital projectors, televisions and other AV equipment, as well as laboratory equipment, mice, speakers, monitors and internal components, all of which can be protected.

The right theft prevention strategy depends on your equipment, your environment, your budget and the exposure at each of your locations.

As wireless classrooms and laptop, tablet and netbook configurations are deployed, schools use mobile carts and stationary cabinets to provide the best possible security, as well as re-charging and electrical protection. A wide variety of these carts, cabinets and cases are available.  While many schools use carts, situations that do not require mobility can have better security at a lower cost with cabinets designed for classroom use.

Click here.


NYC Takes Action Against Theft

Since 1988, the New York City Department of Education has awarded a comprehensive contract to proved security devices for computers, printers, copiers, administrative equipment, AV and lab equipment… anything that could walk. It is the largest contract of its kind. Since 1988, the contract has been held by Datamation Systems.

New York sets extremely rigorous performance standards and requires anti-theft devices that not only deter thieves, but also carry a no-theft warranty that assures that equipment stolen will be replaced. Using special maximum security enclosures and pads with special keying, Datamation Systems has provided tens of thousands of such devices under this contract, securing equipment provided by Dell, Apple, HP, Lexmark, Lenovo and countless other vendors. Urban schools are a virtual laboratory for testing the performance of security devices. But the challenges (and risks) are no less significant in suburban or rural settings, public or private.

In Other Schools and Universities

\undreds of other school districts have programs to protect their equipment. Others implement programs as they deploy new technology.

Some Universities work security devices into their risk management programs, covering equipment losses only if a piece of equipment is secured or holding departments responsible for a significant deductible if an approved security device is not used. Physical security can be an effective part of an asset control program, keeping equipment where it is supposed to be.

For additional information on protecting school assets, please contact us.

For a list of devices commonly used by education customers, click here.

Security Solutions:

Netbook Security Carts

Notebook Security Cart

Netbook Safe

Multi-media Projector Cart

Multi-bay Battery Charger

Security Cables


Our Security Solutions




Chromebook Carts

iPad Carts

Tablet Carts (w/universal hubs)

Network-Ready Managed Carts

Netbook Carts

Chart of Sizes


Notebook & Netbooks

Notebook Wall Safe


iPads and iPad minis

iPods and iPhones
Sync and Charge Strategies

iPad Security Enclosure

Apple TV

Other Apple Equipment

Security for Dell Equipment


Survey of Solutions

Security Cables

Pads and Enclosures

Recovery Systems

Asset Tags




Complete Charging Solutions

Dell Chargers

Lenovo Chargers


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